For the safety and protection of our attendees, 4th Street Fantasy is implementing the following policy in the event that immigration enforcement agents come to the hotel.
Jump to: DoubleTree’s Policy | Pre-Convention | During the Convention | Steps to Take | Law Enforcement Liaison (LEL)
DoubleTree’s Policy
4th Street Fantasy has spoken with the management of the DoubleTree regarding the hotel’s policies regarding immigration enforcement. The DoubleTree has conveyed to us the following information.
In the event that ICE comes to the hotel, they must present a valid judicial warrant to access non-public areas of the hotel. If they do not have a warrant, then they will be asked to leave the premises, and local authorities will be contacted.
The DoubleTree has a professional security team on-site during the overnight shift, and a manager is always on duty prior to their arrival.
Areas such as lobbies, foyers, and sidewalks are generally considered open to the public and accessible to outside parties (such as immigration enforcement agents).
Private areas are spaces where people have a reasonable expectation of privacy. These are not open to the general public and require the explicit consent or a judicial warrant for access. Private areas include meeting spaces, guest rooms, and the con suite.
Pre-Convention
4th Street Fantasy is committed to the following activities and procedures to prepare for a safe convention:
- Designating a Law Enforcement Liaison (LEL) to take clear, immediate, and appropriate action.
- Requesting emergency contacts upon registration to create a Rapid Response Network.
- Reviewing procedures for registration check-in and access to our meeting spaces.
During the Convention
Our priority is to keep people safe. We will post signage outside the designated 4th Street spaces identifying that they are non-public areas. We will also have copies of the procedures below and Know Your Rights cards available at the registration desk.
Before anything else, remember that everyone has these basic rights during an interaction with immigration enforcement, regardless of immigration status.
- Right to remain silent: You do not have to answer questions about immigration status, citizenship, birthplace, or documentation.
- Right to privacy: Agents cannot enter private, non-public areas without a valid judicial warrant signed by a judge, unless the company gives consent. DO NOT GIVE CONSENT.
- Right to counsel: Anyone may request to speak with a lawyer before answering questions or providing information.
- Right to record: You may film or document interactions in public areas or on your property as long as you do not interfere with law enforcement activity.
Steps to take
Should immigration enforcement agents appear at or near the DoubleTree, follow these steps:
- Immediately alert the Law Enforcement Liaison (LEL).
- Do not allow entry without a judicial warrant. You are not required to let agents into non-public areas: ask them to remain outside or in a clearly public area while the LEL reviews their documents.
- If an agent approaches you and asks to enter a designated 4th Street meeting space, say: “This is a private area. Please wait here while I contact the convention’s Law Enforcement Liaison. I do not give consent to enter.”
- If the agent continues to pressure you, say: “I am invoking my 5th amendment right to remain silent.”
- Once you have invoked your right to remain silent, remain silent. Remain calm and respectful, but do not answer any questions or respond to any remarks – simply reiterate your invocation without engaging in further discussion.
- You may film or document interactions in public areas as long as you do not interfere with law enforcement activity. Record from a safe distance and alert the LEL. If someone is detained, the LEL can contact legal support on their behalf with consent.
- Here’s how to film ICE.
- Once it is safe to do so, fill out an incident report form.
Law Enforcement Liaison (LEL)
Designated LEL: Scott Lynch
If you cannot reach them for any reason, you may also contact one of the following:
Erik Grove
Tim Boerger
Contact information will be available at the registration desk.
Additional Resources
The Immigrant Defense Project has created several helpful infographics to guide you through various situations for encountering ICE: https://www.immigrantdefenseproject.org/infographics/
This document is based on guidance from the Western States Center, as well as the National Immigration Law Center (NILC) and the Immigration Defense Project IDP).
Policy last updated June 16, 2026.